Figuring out which are the cheapest office floors to clean can be a little tricky because different factors are involved. While good carpet and vinyl can cost roughly the same amount to buy, cleaning costs for commercial flooring can be different.
Here are some things to think about when it comes to cleaning your office flooring.
How big is your office?
If you have less than 15 members of staff you can probably clean your office in-house without hiring a contractor.
Luxury vinyl is probably the cheapest type of commercial flooring to maintain in-house. It has a transparent wear layer called urethane which coats the surface, making it almost waterproof. This means luxury vinyl flooring can be wiped easily and quickly with a mop and bucket; saving you the need for special equipment.
Luxury vinyl flooring has a transparent wear layer making it almost waterproof
Carpets, carpet tiles or broadloom office flooring can still be cleaned quite easily but you’re going to need a good office vacuum cleaner, which will cost you at least £100. Lots of offices tend to buy a Henry vacuum cleaner because they are designed to be used every day and last a long time. Once you’ve made the initial investment in-house carpet cleaning costs should be reasonable—you’re only paying for electricity; which you shouldn’t really notice in a small office.
Hard floors such as wood can be mopped and vacuumed like luxury vinyl flooring, but also need to be sanded and sealed annually. This can be expensive, especially in high traffic areas.
Our advice here is to favour luxury vinyl tiles which are the cheapest office floors to clean, or choose carpet but beware of vacuuming costs. If you’re considering hard floors then they should only be used in low traffic areas.
Medium to large offices
If you have a medium sized office with over 15 members of staff then you will likely need to contract professional cleaners for your commercial flooring.
You should weigh up the cost of regular cleaning company and see if they provide different rates for different flooring types.
You may also consider hiring a single cleaning contractor rather than a larger cleaning company. While smaller cleaning contractors may have a cheaper rate you may need to provide equipment for them. You should bear in mind potential equipment costs when choosing your flooring.
When it comes to cleaning medium to large offices the key to keeping your costs low is to adjust your cleaning schedule between high and low traffic areas. This can significantly increase the lifespan of your flooring. You can read more about this on our floor cleaning services page.
Which industry do you serve?
Who is using your flooring? If you are in a strictly professional capacity with suits such as a law firm in the city, your visitors are likely to have clean office shoes. This means your offices may not need to be professionally cleaned as often.
If your office deals with tradesmen you should consider how replaceable your carpet is. Traditional rolled-out carpet,known as broadloom carpet, can be difficult in the event of a bad stain because you effectively need to replace a whole section of carpet. Commercial carpet tiles, which form a floor layout made up of interlocking carpet squares, are a much more practical choice here. Compared to rolled-out carpet they are just as cheap to professionally clean but if a tile is damaged or badly stained you can simply replace the tile rather than the whole floor.
Where are you installing your flooring?
Will the floor be in an area where you are likely to get spillages? If your new flooring is near a kitchen area or a drinks vending machine then commercial carpet may not be the best type of flooring. Instead consider Luxury vinyl flooring—this may be more expensive up front but because it’s waterproof you’re more protected from tile replacement costs.
Synthetic is also a more practical and cost effective choice. Synthetic fibres are recommended for high traffic rooms and areas such as the bathroom and landings. They are much more hard wearing and are often found in rental properties or used as commercial flooring in industrial industries.
Vinyl flooring was the sensible choice for the St Mary Magdalene cafeteria, where stains are frequent
How Permanent are your offices? You may not need the cheapest office floors to clean
Consider how long you’re keeping the floor for. If you think your company will move offices in the next few years you may want to reduce your carpet cleaning schedule. You should think carefully about your cleaning schedule though; dirty and damaged carpets need to be replaced sooner than they should be. If you’re staying put for a while consider increasing your cleaning schedule and buying more expensive carpet or luxury vinyl tiles. More expensive carpet generally lasts longer and can even improve your staff morale.
What colour carpet are you leaning towards?
Darker carpets will need lower maintenance because they don’t show dirt as much, so you may be able to get away with not cleaning them as often (maybe twice a week rather than every evening). This can be linked to the industry you serve too; so again, think of the kind of people using your flooring when deciding on colour.
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If you need more friendly advice then give our office a call on [phone/] and we’d be happy to recommend suitable flooring to you.